How to Sell Your Used Hardware in 5 Easy Steps

Posted by Integrity Global on Jun 22nd 2018

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How to Sell Your Used Hardware in 5 Easy Steps

As anyone in the IT world can tell you, there’s one simple fact that always holds true about hardware installations: no equipment lasts forever. From the moment that you install a new piece of hardware, the clock starts ticking. Eventually, you’ll begin to experience a drop in performance. Or, you’ll find that your old hardware no longer meets the needs of your organization. When this happens, it’s time to upgrade your system.

While replacing your entire organization’s server system can be an expensive endeavor, there are ways to cut costs while still ensuring quality performance. One way is to purchase used and refurbished hardware rather than buying everything new. Refurbished servers, storage, and other hardware are often in very similar condition to brand new equipment, but at a fraction of the price. When you’re talking about replacing a lot of hardware all at once, the savings can really add up.

On top of choosing used rather than new, though, there’s another way to lower your overall costs: selling your used servers, storage, and any other hardware that you’ll be replacing. By doing so, you can recoup some of the costs associated with the new equipment you’ll be bringing in. It’s also an environmentally friendly option, as you’re ensuring that your old equipment is either repurposed or properly recycled.

In this guide, we’ll show you how to sell your used hardware in five easy steps. Read on to learn more.

1. Make the Decision to Sell

It may seem like an obvious first step, but it’s worth pausing for a moment to consider whether or not you really want -- or need -- to sell your equipment. Before you go any further, ask yourself: is this really equipment that you don’t want? Is it possible to purpose this equipment internally, and use it somewhere else?

Your ability to repurpose equipment depends largely upon the specifics of the equipment itself, along with the needs of your particular organization. For example, an old server that you’re replacing could potentially be repurposed as a development server for new projects. This is just one of many examples, and it’s a good idea to talk to your team IT team about whether there might be some other use for an item before you decide to get rid of it.

If you’re replacing something that you believe holds no value whatsoever, it’s still important to do so responsibly. Don’t just toss something in the dumpster: so-called “electronic waste” accounts for millions of tons of garbage each year in the United States, only a fraction of which is properly recycled. Older components in particular tend to contain lead and other harmful substances, and it’s important to dispose of them through the right channels.

2. Gather Equipment Info

Once you’ve determined that you want to sell your old servers, storage, motherboards, memory, and other used hardware, you’ll want to gather as much pertinent information as possible about the items in question.

Start by creating a spreadsheet with a list of all the items you’re hoping to sell. Next, go through the spreadsheet and add the part number for each item. If you’re going around from one piece of equipment to the other, writing down part numbers, and then going back to your computer to record them, this process can take a long time. A much faster approach involves gathering old invoices from the original equipment purchases and using these as references for relevant part numbers.

In addition to part numbers, you may want to create extra columns in your spreadsheet for additional information. For example, you can take note of a server’s internal components such as memory, disks, CPU, adapters, and anything else that will help to determine (and maximize) the hardware’s value. Keep in mind that this can be very time consuming, particularly with larger projects. Be sure to consider the value of your time, and determine whether or not it’s worth devoting extra time to this task in order to get the maximum amount for your used servers and other equipment.

3. Determine Hard Drive Disposal Method

If you’re not looking to sell any equipment containing hard drives, you can skip this step. When you’re selling servers or other equipment that includes a hard drive component, though, it’s essential to ensure that the data those drives contain is handled properly.

In some instances, it may be sufficient to use the Department of Defense data erasure standard, which involves writing a zero, a one, and a random character into every available bit of hard drive space over the course of three separate passes. For particularly sensitive data, you may need your hard drives physically destroyed -- and you may even want a certificate of destruction as well. If you need to have your hard drives destroyed, be sure to take this cost into consideration when determining the overall cost of replacing your hardware.

4. Find a Used Hardware Seller

Once you know exactly what it is that you’re looking to sell, you’ll need to locate a reputable used hardware seller that can make you an offer on your equipment.

It’s important to choose a used and refurbished hardware seller with a solid track record. Here at Integrity Global Solutions, we’re proud of the excellent reputation that we’ve cultivated over the years by providing our clients with top quality service and an unparalleled customer experience. While some companies will transfer you from one representative to another, put you on hold for what seems like hours, and fail to respond to emails, Integrity Global Solutions is different. We go to great effort to ensure that a single point of contact walks you through the bidding process, explaining everything as they go and answering any questions you might have.

5. Get a Bid, Sign a Contract, and Get Paid

If you choose a reputable company like Integrity, you’ll be provided with an official bid for your hardware. This bid will be accompanied by a contract, and you’ll need to sign the contract before things can move forward. Some of the terms in this contract will be negotiable, and it’s important to ask questions and clarify any uncertainties before you sign. At Integrity, we generally offer to pay the cost of shipping your hardware to our facility as part of the contract. We can also assist you with the packing process to ensure that nothing is damaged in transit.

After your equipment arrives, it must be inspected, tested, and recorded. Once everything has been documented, you’ll either receive a check in the mail or a credit towards your next purchase.

Contact Integrity Global Today

Are you ready to get top dollar for your used hardware? Integrity Global is here to help! Contact us today to get started.